Payroll Preparation Services That Make Payday Uneventful
Our payroll preparation services take the scramble out of every pay period. Your dedicated Exoshore team gathers hours, raises, new hires and other changes, then stages the run in Gusto, ADP, QuickBooks Payroll or the system you already use. You or your U.S. payroll provider approves and releases the funds.
Payroll errors cost trust, not just money
Payroll is the one task nobody forgives you for getting wrong. A missed overtime shift, a raise that didn't make it in, or a new hire left off the run turns into an uncomfortable conversation and a correction you have to make in a hurry. And it comes around every week or two, whether you have time or not.
For many owners, the hard part isn't clicking submit. It's chasing timesheets from managers, double-checking changes, and keeping employee records straight. That prep work is detailed and repetitive, and it's exactly the kind of work a trained team can own on a schedule. You stay the final approver; we just make sure everything is right before it reaches you.
What you get with payroll prep
Hours compiled
We collect timesheets or time clock data each period and check them for gaps, overtime and obvious errors before anything is entered.
Changes captured
Raises, new hires, terminations, bonuses and deduction changes are logged and applied so nothing slips through.
Run staged in your system
The payroll run is built in Gusto, ADP, QuickBooks Payroll or your current platform and left ready for review.
Your approval, your release
You or your U.S. payroll provider reviews the staged run and releases the funds. We never move the money.
Employee record upkeep
Employee details, pay rates and schedules are kept current in one place, so each run starts from accurate data.
Pre-run checklist
A consistent checklist runs before every pay date, catching common issues while there is still time to fix them.
Why payroll preparation services are worth handing off
Fewer payday mistakes
A checklist and a second set of eyes catch errors before they reach paychecks. Your staff get paid correctly and on time, which builds trust.
Hours back every pay period
Chasing timesheets and keying in changes is handled for you. Your part shrinks to a final review and an approval.
You keep the final say
Funds only move when you or your payroll provider release them. You get the help without giving up control of payroll.
Cleaner records
Up-to-date employee files make year-end forms, audits and benefits changes easier. Your accountant will notice the difference.
A good fit if you are…
- Owners who run payroll themselves in Gusto or QuickBooks Payroll late at night
- Restaurants, clinics and trades with hourly staff and shifting schedules
- Office managers who spend a full day each cycle chasing timesheets
- Growing teams adding new hires faster than their payroll routine can handle
- Businesses using ADP or another provider that still need someone to prepare the inputs
From first call to results.
Free call
We go over headcount, pay schedule, your payroll system and where things tend to go wrong today, then suggest a tier.
Setup
We organize employee records, confirm your pay schedule and set the approval steps so you always sign off before funds move.
Ongoing payroll prep
Each pay period your team compiles hours and changes, stages the run and sends it to you for approval.
Weekly updates and monthly review
You get a weekly note on upcoming pay dates and open items, and a monthly review of headcount and payroll changes.
Payroll prep pricing
Simple monthly pricing. A one-time setup fee covers onboarding and is quoted up front in your proposal.
Best for small teams of up to 10 staff who want each payroll run prepared and ready to approve.
Get startedBest for businesses with 11 to 30 employees and more frequent changes, overtime or new hires.
Get startedBest for companies with 31 or more staff, multiple managers submitting hours or several pay groups.
Get started3-month minimum, then month to month. Prepay a year and get 2 months free. Client or their U.S. payroll provider approves and releases funds.
Payroll prep questions, answered.
How much do your payroll preparation services cost?
Pricing is based on headcount. Starter is $200/mo for up to 10 staff, Growth is $400/mo for 11 to 30, and Premium is $700/mo for 31 or more. A one-time setup fee is quoted in your proposal. There is a 3-month minimum, then month to month.
Do you release payroll or handle payroll taxes?
No. We prepare and stage the run. You or your U.S. payroll provider approves it and releases the funds, and your payroll platform or provider handles tax deposits and filings. We never hold or move your money. That keeps the money and the tax responsibility where they belong, with you and your provider.
Which payroll systems do you work with?
We work inside Gusto, ADP, QuickBooks Payroll and similar platforms, using logins you control. If you use something else, mention it on the free call and we'll confirm whether it's a fit. You keep ownership of the account, and every team member who supports you signs an NDA.
What do I need to provide each pay period?
Timesheets or time clock access, plus a heads-up on any raises, hires, terminations or bonuses. We can collect hours directly from your managers if you prefer. Then you review the staged run and approve it. Most owners find their part takes minutes instead of hours.
How quickly can you take over prep?
Once setup is done and your records are organized, we can usually start with your next pay cycle. We often run the first period side by side with you so you can check our work before stepping back. That way you are comfortable with the routine before you hand it off.
Related services
Ready to talk about payroll prep?
Book a free 30-minute call. We'll look at where you are today, tell you which tier fits, and send a written quote. No pressure, no obligation.
- Free, with no obligation
- Talk directly with Ashley Harris, CEO
- A written quote if it's a fit